Zoom - Securing your Zoom Meeting
UW-Platteville offers the following tips for Zoom hosts to help secure their meetings
Make sure that your Zoom client is the most up to date version.
- If you are on a University issued machine, this will be done through Software Center.
- If on a personal device, ensure auto update is turned on. For mobile devices, check your app store for updates.
- Be sure you understand what each setting does before turning it on/off.
- Please refer to the Zoom Knowledge Base or contact the ITS Help Desk if you are unsure of what the settings do.
- Join before host
- File Transfer – This can be better done through Canvas or email
- Annotation – This setting can be turned back on during the meeting if needed
Use a unique meeting ID for every meeting.
- You should avoid using your Personal Meeting ID when scheduling a meeting.
Avoid publishing your meeting link where anyone can find it, like a website or public Facebook page.
Enable the waiting room if you have a small number of participants that you can manage
- Send invitations via Canvas, direct email, or through an Outlook calendar invite.
- You will admit folks as they arrive; YOU control who comes into the meeting.
- Resource: Secure Your Meetings with Zoom Waiting Rooms
- Tutorials: Waiting Room
Use a Co-Host or an Alternate Host to help monitor activity during your meeting if it is too large for you to manage yourself.
- NOTE: If a participant is kicked out due to a bad connection or client crash, they will not be able to re-enter. This option is likely not suitable for a classroom setting.
For instructions on handling meeting crashers, a.k.a "Zoom-bombers," see Zoom - Managing unwanted guests
If you have questions, please contact the ITS Help Desk at 608.342.1400 or email@example.com. You may also visit the Help Desk on the first floor of the Karrmann Library.