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Zoom - Securing your Zoom Meeting

Make sure that your Zoom client is the most up-to-date version.

• If you are on a university-issued machine, this will be done through Software Center.
• If you are on a personal device, ensure auto-update is turned on.  For mobile devices, check your app store for updates.

Check your Zoom account settings.

• Be sure you understand what each setting does before turning it on/off.
• Please refer to the Zoom Knowledge Base or contact the ITS Help Desk if you are unsure of what the settings do.

Consider disabling the following settings in your account settings:

• Join before host
• File Transfer – This can be better done through Canvas or email
• Annotation – This setting can be turned back on during the meeting if needed

Use a unique meeting ID for every meeting. 

• You should avoid using your Personal Meeting ID when scheduling a meeting. 

Avoid publishing your meeting link where anyone can find it, like a website or public Facebook page. 

• Send invitations via Canvas, direct email, or through an Outlook calendar invite.

Enable the waiting room if you have a small number of participants that you can manage

• You will admit folks as they arrive; YOU control who comes into the meeting.
• Resource: Secure Your Meetings with Zoom Waiting Rooms
• Tutorials: Waiting Room

Use a Co-Host or an Alternate Host to help monitor activity during your meeting if it is too large for you to manage yourself.

• Tutorial: Adding a Co-Host
• Tutorial: Alternative Host 

Lock the meeting once everyone has joined. 

• NOTE: If a participant is kicked out due to a bad connection or client crash, they will not be able to re-enter.  This option is likely not suitable for a classroom setting.

For instructions on handling meeting crashers, a.k.a "Zoom-bombers," see Zoom - Managing unwanted guests