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Boebel 213 Conference Room Technology Guide

Getting Started

Select your desired presentation mode from the touch panel:

• AV Presentation - Local Recording: Use this mode when presenting with visual aids (PC, laptop, mobile device, etc) to a local audience. This mode also allows users to record to a USB flash drive using the room’s built-in USB recorder.
• Audio Only – No Recording: This mode only turns on the audio equipment in the room. Used when presenting without visual aids, but sound reinforcement (such as a wireless microphone) is needed.
• Web Conferencing – Cloud Recording: Use this mode when remote audiences need to view the presentation.

Presenting Information in AV Presentation Mode or Web Conferening Mode

1. Unmute the projector and flat panel monitors by pressing the red “Projector Mute” and “Monitors Mute” buttons on the touch panel.
2. Select your desired sources from the list of available options on the touch panel (PC, Document Camera, Device Share, HDMI, or VGA).

Controlling the Room Camera in Web Conferencing Mode

1. Press the red “Camera Power” button in the lower-right corner of the touch panel to turn the camera on.
2. Press the “Camera Controls” button on the touch panel. A pop-up dialogue box will appear with controls to pan the camera side-to-side, tilt the camera up and down, and zoom the camera in and out.

Web Conferencing Device Names

When conducting a web conference, please ensure the following devices are selected in your web conferencing software:

• Camera: Extron MediaPort 200
• Microphone: Echo Cancelling Speakerphone
• Speaker: Echo Canceling Speakerphone

Using a Wireless Microphone

*NOTE* A microphone MUST be used when conducting a web conference or creating a recording (local OR cloud).

1. Retrieve a wireless microphone from the charging station next to the document camera.
2. Flip the switch on the body back or wireless handheld microphone to "ON".
3. Press the red “Mic Mute” button on the LCD screen to unmute the microphone input.
4. Use the “Up” and “Down” buttons under the “Mic Mute” button to adjust your volume appropriately.

Playing Audio From a Device

1. Select your desired source from the list of available options on the touch panel.
2. Press the red “Device Mute” button on the LCD screen to unmute the device audio input.
3. Make sure the audio volume on your displayed device is turned up.
4. Play your media on the displayed device. Use the “Up” and “Down” arrows under the “Device Mute” button to adjust your volume appropriately.

Connecting a Laptop or Mobile Device

1. Use the HDMI connectors in the tabletop cubbies to connect a laptop or mobile device to the flat panel monitor for local presentations.
2. Select HDMI1 or HDMI2 on the touch panel to display your device.

Shutting Down

1. Press the “System Shutdown” button in the upper right corner of the LCD screen to turn the projector, sound system, and other AV components off.
2. Log off of the in-room computer.

*** NOTE – This AV system is scheduled to automatically shut down after 120 minutes of inactivity. To reset the 120-minute timer, press any button on the LCD screen. If the system automatically shuts down, simply turn it back on by selecting a presentation mode on the LCD screen (see “Getting Started” section above)

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