Videoconferencing Etiquette and Tips

Before the Meeting

• Arrive well before your video conference starts to test the videoconferencing system or software. This gives time to troubleshoot potential issues.
• Do an audio check before the virtual meeting begins to ensure that everyone can hear you.
• If you are planning on screen-sharing content, make sure to have it open ahead of time. No one enjoys waiting for you to find your files during the meeting.
• When screen-sharing, make sure all sensitive data is out of sight. You don’t want to accidentally share confidential or protected information.
• Minimize glare and uneven lighting by pulling the shades on windows and doors and avoid having your back to a window.
• Make sure the room has adequate lighting, typically what would be used for standard office work. If it's too dark, the other sites won't be able to see you clearly.
• Wear neutral, muted, or pastel solid colors. Avoid plaids, stripes, polka dots, very bright colors, and the colors white or red—they can cause distracting effects on screen.

During the Meeting

• Speak in a normal voice, you shouldn't have to shout. If they cannot hear you properly, you may need to move closer to your microphone.
• Talk directly into the microphone. Do not turn your head from side to side while talking or your voice will fade in and out at the remote site.
• When you ask questions, it is best to ask them about a specific site or person so that they know that they are being addressed. People can miss questions due to not having visible queues of being looked at directly.
• When you are not actively speaking, it is a good idea to keep your microphone muted. This prevents unwanted noise from being broadcast during the call and eliminates the possibility of echo issues.
• Looking directly into the camera will give the illusion that you are looking directly at the people on the other side.