Delegation of Authority: Extramural Support for Administration (SYS Policy 342)

Policy Statement (7/9/18): “Extramural support administration should be carried out by institutional personnel. A limited amount of coordination should be exercised by UW System Administration to maintain systemwide policies. Systemwide coordination should assure that data are available and retrievable to meet the UW System’s management needs.”

[6.A.] Regent Policy Documents 13-1, General Contract Approval, Signature Authority, and Reporting, 13-2, Real Property Contracts and 13-5, Capital Projects Solely Managed by the UW System: Approval and Signature Authority, along with UW System Administrative Policy 910, Leasing, govern signature authority and approval for contracts that bind the Board of Regents or individual system institutions. Refer to these policies for specific review and approval criteria.

COMMENT: No limits. Provost or the Vice Chancellor for Administrative Services (or designee) signs all extramural grant and contract agreements. When deemed necessary, the signatory will contact the Office of Safety and Risk Management concerning possible risk factors in any grant or contract.

Non-Federal grants, cooperative agreements, and sponsored contracts must be included at the federally negotiated rates currently in effect. In some cases, a higher rate may be used if approved by the sponsor. If the sponsoring agency has an indirect cost rate which is less than the Federal rate, the University will consider accepting that rate only after a review to determine if it is (1) a published rate, and (2) an agency-wide policy, and (3) consistently applied by that organization to all of its outside grants and contracts with educational institutions. In addition, it should be demonstrated to the Chancellor or delegated designee that the project is of sufficient importance to warrant subsidizing the indirect costs of the project from other university programs.