Policy: Emergency Notifications and Timely Warnings - Richland Campus

UNIVERSITY POLICY: Health & Public Safety

Date Revised: February 22, 2022

Date Effective: September 2018

Responsible University Officer: Provost and Vice Chancellor for Administrative Services

Policy Owner: Assistant Provost

1. The University’s primary notification system is a campus-wide email text message and email blast to the campus community; UW-Platteville has partnered with Rave Wireless, Inc. to provide emergency text and email messaging to the campus community. Rave’s Text and Email alert system is an “opt out” service for all students, meaning that at registration, students are automatically enrolled into the notification system and if a student chooses not to participate, that student would have to deactivate their account. For University employees, these text and email alerts are also an “opt out” service, but the University does not require that employees provide a cell phone number. Therefore, the Rave Text and Email alert system is discussed at all new employee orientations.
2. Message posted on the home page of the UW-Platteville and/or Richland Campus webpage depending on the type of emergency and locations affected by the emergency.
3. Message posted through UW-Platteville Richland’s Facebook and Twitter social media accounts;

• Criminal homicide: murder and non-negligent manslaughter, manslaughter by negligence
• Sexual assault: rape, fondling, incest, statutory rape
• Robbery
• Aggravated assault
• Burglary
• Motor vehicle theft
• Arson
• Domestic violence
• Dating violence
• Stalking
• Weapons law violations
• Drug abuse violations
• Liquor law violations
• Hate Crimes (All the above) and;
  1. Larceny-theft
  2. Simple assault
  3. Intimidation
  4. Destruction/damage/vandalism of property

 A. The following factors should be considered when determining whether to issue a Timely  Warning:

1. The location of the crime
2. The nature of the crime (serious/non-serious, violent/non-violent)
3. The nature of the threat (general threat versus limited threat to a specific  person)
4. Whether or not there is a continuing danger to the community or a continuing crime  pattern.
   1. Aggravated Assault (cases involving assaults among known parties, such as two roommates fighting which results in an aggravated injury, will be evaluated on a case by case basis to determine if the individual is believed to be an on-going threat to the larger UW-Platteville Richland campus community)
   2. Robbery involving force or violence (cases including pick pocketing and purse snatching will typically not result in the issuance of a Timely Warning, but will be assessed on a case-by-case basis)
   3. Sexual Assault (considered on a case-by-case basis depending on the facts of the case, when and where the incident occurred, when it was reported, and the amount of information known by local law enforcement, Assistant Provost, Assistant Dean, and Student Life and Activities Coordinator.

1. Date and time or timeframe of the incident

2. A Brief description of the incident

3. Information that will promote safety and potentially aid in the prevention of similar crimes

4. Suspect description(s) when deemed appropriate and if there is sufficient detail. The description of subject in a case will only be included in the alert if there is a sufficient amount of detail to describe the individual

5. Police agency contact information

6. Other information as deemed appropriate by the Assistant Provost or designee.

1. A campus-wide text message and email blast to the UW-Platteville Richland community;

2. Message posted on the home page of the UW-Platteville Richland website;

3. Message posted through UW-Platteville Richland's Facebook and Twitter social media accounts;

a. The Assistant Provost or their designee determines there is no serious or continuing threat to the safety of UW-Platteville campus community.

b. The subject(s) is apprehended and the threat of imminent danger to members of the UW–Platteville Richland’s community have been mitigated by the apprehension.

c. If a report was not filed with the Campus or if the Campus was not notified of the crime in a matter that would allow the Campus to post a “timely” Timely Warning to the community. A general guideline will include a report that is filed more than 7-10 days after the date of the alleged incident may not allow the department to post a “timely” Timely Warning to the community. This type of situation will be evaluated on a case-by-case basis and may fall under the Emergency Notification section of this policy.

STUDENT AND EMPLOYEE REGISTRATION FOR TIMELY WARNINGS, EMERGENCY NOTIFICATIONS, AND PIONEER ALERTS

Students and employees are automatically enrolled to receive Pioneer Alerts emergency text messages, unless they opt-out of the Rave Alert program. Student cell phone numbers are retrieved from the UW-Platteville PASS system. If an employee provides a cell phone number to Human Resources, they are automatically enrolled in the system as well. For employees that did not provide a cell phone number, or if a student chooses to add a parent, relative, or friend into the Rave Alert system, please register here: https://www.getrave.com/login/uwplatt.

Everyone with a UW-Platteville, including branch campuses, affiliated email address receives Timely Warnings, Emergency Notifications, and Pioneer Alerts and cannot opt-out or unsubscribe. The email database is updated daily with the most current list of email addresses. Additional emergency contact and local contact information for students and employees can be registered at https://go.uwplatt.edu/pass/login

PIONEER ALERT, EMERGENCY NOTIFICATION, AND TIMELY WARNING SYSTEM TESTING

The Communications office, in conjunction with the Richland Campus Administrators, test the Pioneer Alert text messaging and email system on a monthly basis. This test is completed on the first Wednesday of each month and it sent out campus wide.