Policy: Missing Student Notification Baraboo Sauk County Campus

University Policy: Health & Public Safety

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UNIVERSITY POLICY

Date Revised

August 7, 2020

Date Effective

September 2018



Responsible University Official: Provost Evetovich and Vice-Chancellor Smith

Policy Owner: Mike Compton

Policy Contact: Clery Coordinator: Jason Williams

POLICY STATEMENT

The University of Wisconsin-Platteville Baraboo Sauk County maintains guidelines for keeping the community informed about safety and security matters on campus and maintains compliance with applicable features of the Clery Act (20 USC 1092(f)).


REASON FOR POLICY

The purpose of this policy is to ensure UW-Platteville’s compliance with the requirements of the Clery Act. Any changes in the Clery Act requirements will supersede the relevant provisions of this policy.


PROCEDURES

If  a student is reported to have been missing for more than 24 hours the University will notify the proper authorities within 24 hours of the determination that the student is missing, including:
  • For students under the age of 18 and not emancipated: the City of Baraboo Police Department, and the parent/guardian.
  • For students who are over the age of 18: the City of Baraboo Police Department, and the emergency contact or confidential contact (if provided by the student).
Students are highly encouraged to complete the emergency contact information in their PASS account. In addition, students are encouraged to provide a confidential contact on the Residence Life Personal Data Form, in the event they were to go missing. Students have the ability to add, update, and change both of these contacts. For the emergency contact, students can access their PASS accounts. For the confidential contact, students can request their Personal Data Form from the Resident Assistant or Resident Director. This information is private and will be accessible to authorized campus officials( Residence Life Staff, Dean of Students Office Staff, and the Office of the Registrar staff) and only be disclosed to law enforcement personnel in furtherance of the missing person’s investigation.

Any time anyone believes that a student is a threat to themselves or others; they should contact the City of Baraboo Police immediately (911 or 608.355.2720). If they want to report that a student is missing they can either contact the Director of Student Services (608.355.5260) or they can complete the online at https://go.uwplatt.edu/missing-student-notification-report. Anyone, even those outside the campus community, can complete this form any time they believe a student has been missing for an unusual amount of time.

Missing Student Notification Procedure
If any University Official, including Resident Advisors, is approached by anyone regarding a missing student, that official should help them determine if a Missing Student Notification form should be completed.

Here are some questions that may be of assistance:
  • Do they believe the student is a threat to themselves or others?
  • Has the student been missing for a minimum of 24 hours?
  • Have you contacted the location/place they had most recently been?
  • Have you tried to contact them through various means? e.g. cell phone, text, email, Facebook, etc.?
  • Have you contacted other friends or relatives who may know where they are?
Upon receiving information about a missing student, University Officials should contact the Director of Student Services and their Resident Hall Director and/or the Resident Hall Executive Director, if living in the residence halls. The Director of Student Services will determine if a student is "deemed missing" and within 24 hours follow appropriate procedures, including contacting the City of Baraboo Police, either the parent/guardian, or the emergency contact provided by the student, as defined above.


FORMS/INSTRUCTIONS

No forms or instructions are associated with this policy.


DEFINITIONS

No terms or definitions are associated with this policy.


RESPONSIBILITIES

Upon receiving information missing student, University Officials should contact the Director of Student Services and their Resident Hall Director and/or the Resident Hall Executive Director, if living in the residence halls. The Director of Student Services will determine if a student is “deemed missing” and within twenty-four hours follow appropriate procedures, including contacting the City of Baraboo Police, either the parent/guardian, or the emergency/confidential contact provided by the student, as defined above.


ADDITIONAL CONTACTS

 SubjectContact Phone Fax/Email 
 Primary ContactName Phone Fax/Email 
DeanMike Compton608-355-5242 primary, or 608-342-1323Compton@uwplatt.edu
Clery CoordinatorJason Williams 608-342-1584 williaja@uwplatt.edu 


RELATED DOCUMENTS
None.

APPENDICES

None.


REVISION HISTORY
August 7, 2020
July 22, 2019


SCHEDULED REVIEW

2023




Keywords:university policy, policy, missing student, missing, student, notification, baraboo sauk county, baraboo, branch, health & public safety   Doc ID:93408
Owner:Denise L.Group:UW Platt Admin Services
Created:2019-07-26 14:11 CSTUpdated:2020-08-12 14:05 CST
Sites:UW Platt Admin Services
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