Delegation of Authority: Personal Services Payments (SYS 235)

https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/personal-services-payments/

III. Policy
Individuals who provide a service to the university are generally compensated in one of two ways: via payroll as an "Employment Service" when there is an employer-employee relationship or as an "Independent Contractor Service" through the accounts payable process using a PIR form or invoice when an employer-employee relationship does not exist. The specific circumstances of each service will dictate the type of service which exists. Section A provides guidance in making employer-employee determinations and other factors that must be considered once it is determined that an employer-employee situation exists. Section B provides guidance in the handling of independent contractor services.

DELEGATION TO: Director of Human Resources
COMMENT: Performs overall review of any payments for services to individuals making the final determination whether an employer-employee relationship exists and determines the appropriate method of reimbursement (Payroll, PIR, or Purchase Order/Contract/Invoice)

B. Independent Contractor Services

3. If the service desired is available from more than one source, competitive procurement rules apply and purchasing bid and waiver regulations must be followed. Some services provided by independent contractors represent special talents needed by the UW System on a temporary basis to fulfill its missions of instruction, research and public service. If the service is a unique, noncompetitive activity supporting instruction/research/public service, it will be considered an Academic Support Service. If the cost of the service will be greater than or equal to $5,000, an Academic Support Services Agreement (ASSA) (Attachment 9) must be executed and approved by a contracting officer of the institution prior to commencement of the service to certify that the competitive purchasing process need not be used. An ASSA must be executed regardless of the payment method utilized. If desired, an ASSA may also be executed in connection with contracts for services under $5,000. Authority to sign ASSAs may be delegated in writing by the Chancellor. ASSAs $5,000 or greater must be reported to the University of Wisconsin System Vice President for Finance in accordance with Regent Resolution 7548.

DELEGATION TO: Vice Chancellor for Administrative Services (or designee)
COMMENT: Reviews and approves all Academic Support Service Agreements to insure compliance with this policy paper.