Policy: UWS 3 Faculty Appointments
Wisconsin Administrative Code for Unclassified Employees
The following material consists of the sections of the Wisconsin Administrative Code which are applicable to unclassified personnel (faculty and academic staff) and their relations with students within the University of Wisconsin System.
When the code calls for a particular campus implementation, the UWP rule or procedure is identified below. Each UW Platteville rule or procedure is followed by a reference to its source in the Faculty Constitution and Bylaws.
UWP. The Department Review Body or its functional equivalent shall be designated as the appropriate faculty body called for in UWS 3.01 (c). See Faculty Bylaws, Part II, Article X, Section 1.
UWP. The faculty shall devise and implement a procedure for recruitment and hiring of new members of the faculty. This procedure is to include the following features:
- The faculty of the department or its functional equivalent shall devise and adopt a statement specifying the competencies required in and responsibilities to be assigned to the person filling the vacancy.
- The faculty of the department or its functional equivalent shall determine the specific procedures to be used in the search for applicants within the broad departmental search and screen guidelines established by the Faculty Senate.
- The faculty of the department or its functional equivalent shall determine the manner in which the faculty shall be involved in the selection process. All search and screen procedures shall provide for full departmental faculty review, advice and consent before a contract is offered.
- All recruitment procedures shall be consistent with board policy and state and federal laws with respect to nondiscriminatory hiring and affirmative action goals. See Faculty Bylaws, Part III, Article III.
UWP. Each person to whom an appointment is offered must receive an appointment letter in which the chancellor or his designee of the institution details the terms and conditions of the appointment, including but not limited to, duration of the appointment, salary, starting date, ending date, general position responsibilities, rank, probation status, and the crediting of prior service toward the reduction of the normal probationary period. Accompanying this letter there shall be a copy of Personnel Rules for Faculty and Academic Staff. See Faculty Bylaws, Part III, Article III, Section 5.
UWP. The maximum probationary period of a UW-Platteville faculty member whose appointment is a full-time shall be seven years. The maximum for a part-time faculty member whose appointment is half-time or more shall be ten years.
Any shortening of the probationary period or counting of prior service must be based upon the recommendation of the department or its functional equivalent and approved by the Chancellor. See Faculty Bylaws, Part III, Article III, Sections 5 and 6.
UWP. There shall be periodic review of the performance of all UW-Platteville faculty, and academic staff with faculty status, carried out by appropriate review bodies according to criteria and procedures designed by the faculty within the guidelines established by the University Rank, Salary and Tenure Commission and with the approval of the Chancellor. Such periodic review shall include student and peer evaluations. See Faculty Bylaws, Part II, Article XV, Section 4.
UWP. Recommendations and decisions concerning the renewal of a
probationary appointment and the granting of tenure shall be based upon
an evaluation of the faculty member's performance of those tasks that
make up his or her specific assignment.
Recommendations and decisions concerning the renewal of a probationary appointment or the granting of tenure shall be made in accordance with university, college and departmental criteria developed at each level by appropriate institutional faculty committees and the Chancellor. The relative importance to be assigned to the functions of teaching and research, service to the institution, and professional and public activities shall also be determined by appropriate faculty committees and the Chancellor. See Faculty Bylaws, Part II, Article X, Article XIV, Sections 3 and 4, and Article XV Sections 1-4.
UWP. The personnel review committee (DRB) of each department or its functional equivalent shall develop policies and procedures for recommending renewal of probationary appointments and the granting of tenure within guidelines established by the University Rank, Salary and Tenure Commission. In every case these policies and procedures shall provide for written notice of the department review to the faculty member shall be notified in writing within 20 days after each decision at each reviewing level. In the event that a decision is made resulting in non-renewal, the procedures specified in UWS 3.07 shall be followed. See Faculty Bylaws, Part III, Article IV.
UWP. Upon receiving notice of non-renewal a probationary faculty member may request written reasons for the non-renewal decision and reconsideration of that decision according to the following procedures:
- Within 5 working days of receipt of the non-renal notice the faculty member may submit a written request to the review body or administrative officer making the non-renewal decision, asking for a written statement of reasons.
- The body or administrative officer shall reply within 5 days of the receipt of such a request. Such a request results in the written reasons becoming a part of the personnel file of the individual. In the absence of such a request the reasons for non-renewal shall be confidential and not become part of the personnel file.
- Within 20 days after receipt of the letter giving reasons for non renewal the probationary faculty member may submit a written request to the review body or administrative officer making the decision, asking for reconsideration.
- If the affected probationary faculty member requests reconsideration he or she shall receive at least 10 days advance notice of the reconsideration meeting in order to provide opportunity for the faculty member to prepare written or oral evidence and arguments relevant to the adverse decision. This is an informal meeting, not a formal appeal or hearing. It is to be understood that the purpose of the reconsideration shall be to provide an opportunity for a fair and full re-examination of all the relevant factors and circumstances, so that every reasonable effort shall have been made to assure that the decision was a sound one.
- The review body or individual conducting the reconsideration meeting shall inform the faculty member of the outcome of the reconsideration, in writing, within 5 days of the decision.
In the event that reconsideration at all appropriate levels affirms the non-renewal decision the probationary faculty member may request an appeal following the procedures and notification periods specified in UWS 3.08. See Faculty Bylaws, Part III, Article VIII, Section 2.
UWP. The standing faculty committee called for in UWS 3.08 shall be The Appeals Commission. It shall be the duty of this commission to conduct reviews of appeals on non-renewal decisions according the UWS 3.08. The Appeals Commission shall report its findings on the validity of the appeal to the body or official making the non-renewal decision, the appropriate dean, and to the Chancellor. See Faculty Bylaws, Part II, Article XII, Section 3, and Part III, Article VIII.
UWP. If a department cannot satisfactorily justify the denial of tenure to a candidate after the Appeals Commission finds that "impermissible factors" (age, race, sex, disability, etc) as described in Wisconsin statues 3.08, were used in arriving at the decision, an ad hoc committee will be appointed by the Faculty Senate to evaluate the candidate's qualifications and to present its findings to the Chancellor. The committee will be constituted as follows:
a. 5 or 7 tenured members of the UWP faculty knowledgeable or experienced in the faculty member's academic discipline or in similar fields who are not members of the faculty member's academic department(s) or of any committee which has been involved in the non-renewal appeal process for that faculty member. In the event that UW-Platteville does not have a sufficient number of faculty in an area closely related to the faculty member's academic discipline, members from peer universities will be appointed.
b. With the assistance of the Office of the Provost and the Dean of the College, a non-voting consultant in the probationary faculty member's academic disciplined but from another comprehensive college or university will be appointed.
The ad hoc review committee shall conduct its review of the candidates record with reference to the criteria for tenure contained in the University of Wisconsin-Platteville Handbook for Unclassified Staff in the probationary faculty member's RST file. Both written records and verbal testimony may be used to review the record.
The Chancellor may recommend to the Board of Regents that a tenure appointment be granted without the concurrence of the appropriate department personnel committee or its functional equivalent if the ad hoc committee, following the customary decision rules of the department or its functional equivalent, has recommended that tenure be granted.
If the ad hoc committee's decision is adverse, the faculty member may request a statement of reasons and a reconsideration by that committee. An adverse decision by the ad hoc committee, following such reconsideration, shall be final.