Policy: Missing Student Notification Baraboo Sauk County Campus

University Policy: Health & Public Safety

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UNIVERSITY POLICY

Date Revised

June 4, 2020

Date Effective

September 2018

Missing Student Notification Baraboo Sauk County Campus


Responsible University Official: Provost Wilson and Vice-Chancellor Smith

Policy Owner: Mike Compton

Policy Contact: Clery Coordinator: Jason Williams

POLICY STATEMENT

The University of Wisconsin-Platteville at Baraboo Sauk County maintains guidelines for keeping the community informed about safety and security matters on campus and maintains compliance with applicable features of the Clery Act (20 USC 1092(f)).


REASON FOR POLICY

The purpose of this policy is to ensure UW-Platteville’s compliance with the requirements of the Clery Act. Any changes in the Clery Act requirements will supersede the relevant provisions of this policy.


PROCEDURES

If the University is contacted or advised of a missing residence hall student, the University will notify the proper authorities within twenty-four hours of the determination that the student is missing, including:
  • For residents under the age of 18 and not emancipated, the City of Baraboo Police Department, and the parent/guardian
  • For residents who are over the age of 18, the City of Baraboo Police Department, and the emergency contact provided by the student
Students are highly encouraged to complete the emergency contact information when registering as a student. In addition, students are encouraged to provide a confidential contact on the Residence Life Personal Data Form, in the event they were to go missing. This information is private and will only a be accessible to authorized campus authorities (The Villas Resident Staff, Dean of Students Office Staff, and the Office of the Registrar staff) and only be disclosed to law enforcement personnel in furtherance of the missing person’s investigation.

Any time anyone believes that a student is a threat to themselves or others; they should contact the City of Baraboo Police immediately (911 or 608-355-2720). If they want to report that a student is missing they can either contact the Director of Student Services (608-355-5260) or they can print/complete a Missing Person Notification Form. Anyone, even those outside the campus community, can complete this form any time they believe a student has been missing for an unusual amount of time.

Missing Student Notification Procedure
If any University Official, including Resident Assistants, is approached by anyone regarding a missing student, that official should help them determine if a Missing Student Notification form should be completed.

Here are some questions that may be of assistance:
  • Do they believe that the student is a threat to themselves or others?
  • Has the student been missing for a minimum of 24 hours?
  • Have you contacted the location/place that they had most recently been?
  • Have you tried to contact them through various means? e.g. cell phone, text, email, Facebook, etc.?
  • Have you contacted other friends or relatives who may know where they are?

FORMS/INSTRUCTIONS

No forms or instructions are associated with this policy.


DEFINITIONS

No terms or definitions are associated with this policy.


RESPONSIBILITIES

Upon receiving information missing student, University Officials should contact the Director of Student Services and their Resident Hall Director and/or the Resident Hall Executive Director, if living in the residence halls. The Director of Student Services will determine if a student is “deemed missing” and within twenty-four hours follow appropriate procedures, including contacting the City of Baraboo Police, either the parent/guardian, or the emergency contact provided by the student, as defined above.


CONTACTS

 SubjectContact Phone Fax/Email 
 Primary ContactName Phone Fax/Email 
Interim Dean
Mike Compton
608.342.1323compton@uwplatt.edu
Clery CoordinatorJason Williams 608-342-1584 williaja@uwplatt.edu 


RELATED DOCUMENTS

None.

APPENDICES

None.


HISTORY

Revised July 22, 2019.


SCHEDULED REVIEW

2023




Keywords:university policy, policy, missing student, missing, student, notification, baraboo sauk county, baraboo, branch, health & public safety   Doc ID:93408
Owner:Denise L.Group:UW Platt Admin Services
Created:2019-07-26 15:11 CDTUpdated:2020-06-04 16:36 CDT
Sites:UW Platt Admin Services
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