Policy: Clery Act Compliance
University Policy: Health & Public Safety
September 23, 2019
June 18, 2018
Clery Act Compliance
Senior Leader: Vice Chancellor of Administrative Services
Responsible University Officer: Chief of University Police
Policy Owner: Chief of University Police
REASON FOR POLICY
- All members of the UW-Platteville Police Department (UWPPD).
- Any individual who is responsible for campus security in some capacity, but who is not a member of a UW Police Department. This includes parking facility attendants and persons monitoring access to UW-Platteville events.
- Any individual or office at UW-Platteville identified in a University policy as an individual or office to which crimes should be reported.
- University officials and others who have significant responsibility for student and campus activities.
(Please see the section Campus Security Authorities (CSA) located later in the document.)
- Murder and Non-negligent manslaughter
- Manslaughter by negligence
- Statutory Rape
- Aggravated Assault
- Motor Vehicle theft
- Dating & Domestic Violence, and Stalking
- Arrest and/or disciplinary referrals for Liquor-law violations, Drug-law Violations, & Weapons-law violations
- Hate Crimes (defined below)
Daily Crime Log: A log maintained by the UW-Platteville Police Department of all alleged criminal incidents that are reported to University Police. Incidents are recorded in the daily crime log with the date and time the alleged crime is reported, the date and time the alleged crime occurred, the nature of the alleged crime and its general location. The daily crime log can be viewed at the University Police Department, located in Brigham Hall suite 135 on the main UW-Platteville Campus.For more information and definitions of Clery Act Crimes, please refer to the U.S. Department of Education's "The Handbook for Campus Safety and Security Reporting".
- Murder and Non-negligent manslaughter
- Manslaughter by negligence
- Statutory Rape
- Aggravated Assault
- Motor Vehicle Theft
- Hate Crimes
- Simple Assault
- Destruction/Damage/Vandalism of Property
Missing Student Notification - If a student who resides in on-campus student housing is determined to have been missing for 24 hours, the University has 24 hours following the receipt of a report of a missing student to initiate specified notification procedures to notify the student's designated contact, parent or legal guardian, and the law enforcement agency with jurisdiction. The University is not precluded from initiating Missing Student Notification procedures if the student has been missing less than 24 hours or as soon it determines the student is missing.For more information and definitions of Clery Act Crimes, please refer to the U.S. Department of Education's "The Handbook for Campus Safety and Security Reporting".
1. Encourage accurate and prompt reporting of all crimes to University Police and/or the appropriate police agencies (Baraboo Police Department for the Baraboo Sauk Campus and Richland Center Police Department for the Richland Campus).
a. Victims who do not wish to report a crime to a law enforcement official or to the Dean of Students Office are still encouraged to seek help and support through confidential University and community resources.
b. In circumstances where the victim may not be able or willing to report, the University strongly encourages any person with relevant and credible information (such as witnesses, roommates, family members, faculty or others) to promptly and accurately report any information that may be relevant to the alleged crime by contacting the applicable local law enforcement agency.
c. In addition, confidential resources are available to students regarding procedures to report at a later time and to support them through that process.
2. Prohibit the crimes of sexual assault, domestic violence, dating violence and stalking.
3. Provide written notification to students and employees about existing counseling, health, mental health, victim advocacy, legal assistance, visa and immigration, student financial aid and other services available to victims, both within UW-Platteville and in the community.
4. Following a report of sexual assault, domestic violence, dating violence or stalking, whether the events occurred on or off campus, UW-Platteville will provide the student or employee with a written explanation of the student’s or employee’s rights and options.
5. Provide written notification to sexual assault, domestic violence, dating violence or stalking victims about available options and assistance to assist in modifications or changes to the victim’s academic, living or working environment or activities and/or protective measures.
6. Upon request, provide reasonable accommodations and/or protective measures (as deemed reasonable, effective and necessary) regardless of whether the victim chooses to report the crime to University police or local law enforcement.
7. Appoint a Clery Compliance Committee to manage and oversee compliance with the Clery Act;
8. Issue a timely warning to alert students and employees of the occurrence of a Clery crime that poses an ongoing threat to the safety of students or employees. Timely warnings will be disseminated throughout the community as soon as pertinent information is available and will provide information that will allow the community to take precautions to protect themselves and help prevent similar crimes from occurring. (See Timely Warning Policy)
9. Issue an emergency notification to alert and inform the campus community upon confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on the campus. (See Emergency Notification Policy)
10. Maintain a daily crime log of all crimes reported. This log will be available for public inspection, upon request.
11. Maintain a daily fire log of all fire-related incidents reported. This log will be available for public inspection, upon request.
12. Collect reports of Clery crimes made to UW-Platteville police, local law enforcement, and Campus Security Authorities.
13. Compile and disclose statistics of reports on the types of Clery Crimes reported on the University's campus property, non-campus property, and public property (including data received from other law enforcement agencies).
14. Compile and disclose information about any reported fires in University housing facilities in the ASFR. The UW-Platteville Safety & Risk Management Office will collect fire statistics information and submit that information to the Clery Compliance Coordinator. Residence Life will also provide to the Clery Compliance Coordinator all of the information on their respective fire safety policies and procedures required to be included in the annual ASFR.
15. Annually submit to the Department of Education statistics of Clery crimes reported.
16. No later than October 1 of each year, publish and provide the campus community and the public with online access to the ASFR, and make paper copies available upon request.
17. Identify CSAs on a regular, ongoing basis, and notify these individuals of their obligations under the Clery Act to report any and all Clery crimes that they witness, or that are reported to them.
18. Provide regular, mandatory training for all CSAs.
19. Through various outlets, educate all UW-Platteville campuses and the surrounding community about the Clery Act and Clery Act obligations, and to promote general awareness of all crime and safety-related issues at all University locations.
20. In the event that a student is reported as missing for 24 hours, initiate specific notification procedures within 24 hours after receiving the report. See the Missing Student Notification section of this policy for additional information.
21. Provide a prompt, fair, and impartial process from initial investigation to the final result of any disciplinary proceedings arising from a reported offense of sexual assault, dating violence, domestic violence, or stalking, with all the procedural protections required by the Clery Act.Please see Victim’s Bill of Rights found here: https://campus.uwplatt.edu/dean-students/victims-rights
B. CAMPUS SECURITY AUTHORITIES (CSA)This policy can be found here: https:kb.uwplatt.edu/adminservices/93981
1. CSAs are defined under the Clery Act as individuals at UW-Platteville who, because of their function for the University, have an obligation to notify the UW-Platteville Police Department of alleged Clery Act crimes that are reported to them in good faith, or alleged Clery Act crimes that they may personally witness. CSAs are defined by their University function, not by job title.2. The Clery Act defines four categories of CSAs:
i. Campus police or security department. All members of the UW-Platteville Police Department are CSAs.ii. Any individual who is responsible for campus security in some capacity, but who is not a member of a UW Police Department.iii. Any individual or office at UW-Platteville identified in a University policy as an individual or office to which crimes should be reported.iv. University officials and others who have significant responsibility for student and campus activities.
3. The role of a CSA is to record any information of alleged Clery Act crimes that are reported to them or that they may personally witness and promptly submit that information through the online reporting form on the Clery website. A CSA may also provide information to a victim of an alleged crime about resources available to the victim.4. A CSA is not responsible for investigating the allegation and/or attempting to determine whether a crime took place—that is the function of law enforcement. A CSA should not try to apprehend an alleged perpetrator of the crime. That, too, is the responsibility of law enforcement. It is also not a CSA’s responsibility to try and convince a victim to contact law enforcement if the victim chooses not to do so. A CSA’s charge is to transmit information about alleged crimes to the UW-Platteville Police Department.5. CSAs are required to complete Campus Security Authority training during the first year they serve as CSAs and every consecutive year they remain serving as a CSA. The training is coordinated by Human Resources and the Clery Compliance Coordinator and can be taken via an online module.6. UW-Platteville specifically designates the following as CSAs:
7. Identifying CSAs will be coordinated by the University Clery Compliance Committee (described below). Because personnel and job duties change, someone who is a CSA one year may not be a CSA the following year, and vice versa. Identifying CSAs requires knowledge of the functions performed by employees in each department. Therefore, all committee members shall assist in identifying persons within their areas who may be characterized as a CSA for purposes of the Clery Act.
- All members of the University Police Dept.
- UW-Platteville Chancellor
- Title IX & deputy Title IX Coordinators
- Director of Counseling Services
- Director of Health Services
- Sexual Violence Victim's Advocate
- Athletic Director
- Assistant Athletic Director
- Markee Pioneer Student Center Building Managers
- Dean of Students Office Staff
- Residence Life Central Staff
- Resident Directors
- Senior Assistants
- Resident Assistants
- Summer conference Assistants
- Greek Life Staff
- Coaches, and Intramural Staff
- Campus Activities Staff
- Study Abroad & Onsite trip Coordinator
- Faculty & Staff Advisors to Student Organizations
- Short Term Faculty Lead Courses (off-campus)
1. Any University employee and/or office that is legally required to maintain confidentiality of information received by a victim shall be exempt from the CSA reporting requirements. This includes but is not limited to the University Counseling Services Office and Student Health Services (this includes any individual contractor or agency that provides mental health counseling services to the University or its branch campuses). When these employees or contractor are acting in their official capacity as a counselor and/or health practitioner, they are also exempt from the CSA requirements.2. Disclosures made to licensed medical professionals, professional mental health counselors, licensed therapists, social workers and/or psychologists, and pastoral counselors, are privileged and confidential and are exempt from the CSA reporting requirements.
1. The following shall provide guidelines for providing pertinent crime information to the campus community:
i. The University Police Department shall maintain a Crime Log of all crimes reported that occur on Clery-designated geography and within UW-Platteville Police Department’s official jurisdiction. Said crimes shall be entered into the Crime Log within two business days of initial report, or as soon as practicably possible. The Crime Log is a printed document, located within the University Police Department, and is available upon request.ii. The Crime Log shall include all reports that were received and/or occurred within the last 60 days. Each entry in the log must contain the nature, date, time and general location of each crime, date reported, and disposition of the complaint, if known. If a change in disposition occurs within 60 days of the initial entry, the updated disposition shall be entered in the log.iii. The 60-day crime log shall contain the following information regarding fires on campus:
1. The date the fire was reported;
2. The nature, date and time of the fire; and
3. The general location of the fire
iv. Branch campuses (Baraboo Sauk County & Richland)
D. DISTRIBUTION OF THE ANNUAL SECURITY REPORT & ANNUAL FIRE SAFETY REPORT1. Since these campuses do not have a University Police Department nor security on the premises, a crime log is not recorded, but a fire log for each campus will follow the same procedure as above.
1.On or before October 1 of each year, the University will publish the ASFR to the campus community and the public on the University’s official designated webpage and make paper copies available upon request. This will be done by:
E. EMERGENCY NOTIFICATION & TIMELY WARNINGi. Posting the ASFR online and sending individual notification to each student and employee announcing the availability of the report, briefly describing the information contained and the exact URL address where the complete ASFR is posted. The UW-Platteville Police Department is responsible for posting the ASFR on the UW-Platteville Police Department’s website.ii. Provide the ASFR to prospective UW-Platteville students and employees upon request. Online and written materials for prospective students and employees should include the exact URL address where the ASFR for the applicable campus is posted and a statement that UW-Platteville will provide a paper copy of the report upon request.
1. The University has procedures for emergency response and for evacuating the campus, or portions of the campus, when required. These procedures, contained in the University’s Emergency Operations Plan. In accordance with Clery Act requirements, the University must publish information about the exercises it uses to test its emergency response plans. That information will also be described in the ASFR and can be found here: https://campus.uwplatt.edu/police/uw-platteville-exercises.
G. MISSING STUDENT NOTIFICATION2. The University has procedures for testing the emergency response, evacuation, and notification procedures described in this policy. These procedures require that testing occur at least annually, may be announced or unannounced, will be publicized in connection with the annual testing, and will be documented.
Please see the Policy “Missing student Notification found here
1. Main Campus:
2. Branch Campuses:Each year, the Clery Compliance Committee gathers Clery Crime statistics for purposes of compiling the disclosures required by law. These statistics are then reported as required to the U.S. Department of Education and published in the ASFR. The statistics are compiled from reports made to CSAs, UW-Platteville Police Department, Dean of Students Office, Residence Life, local law enforcement, and police departments all of the US and the world.
Each year, the Clery Compliance Committee gathers Clery Crime statistics for purposes of compiling the disclosures required by law. These statistics are then reported as required to the U.S. Department of Education and published in the ASFR. The statistics are compiled from reports made to CSAs, Dean of Students Office, Residence Life, local law enforcement, and police departments in the United States and globally.
1. UW-Platteville (Main Campus) has designated the UW-Platteville Police Department and the Dean of Students Office as locations where a person may promptly and accurately report any and all crimes and emergencies. For Branch campuses and non-campus properties, please see #4 below for the appropriate jurisdiction and the phone number to contact local police.2. UW-Platteville Branch Campuses have designated the following departments as the locations where a person should immediately report any and all crimes and emergencies:
3. To report a crime in progress, an immediate threat to campus safety or any other emergencies, DIAL 911 from any phone and identify the specific location of the caller to the dispatcher.i. Local law enforcement (below)ii. Campus Deaniii. Campus Assistant Deaniv. Director Student Servicesv. Assistant Dean of Studentsvi. Resident Director of Campus View (Richland)vii. Community Manager of The Villas of Baraboo (Baraboo Sauk County)
4. To report a crime that is no longer in progress and is not an immediate threat.
i. UW-Platteville Main Campus
1. University Police 608.342.1584ii. UW-Platteville Baraboo Sauk County Campus
2. Dean of Students Office 608.342.1854
3. City of Platteville Police 608.348.2313
4. Grant County Sheriff’s Office 608.723.2157
1. City of Baraboo Police Department: 608.355.2720
2. Sauk County Sheriff’s Office: 608.356.4895 or 911 in an emergency
3. Campus Dean: 608.355.52424. Campus Assistant Dean: 608.355.5226iii. UW-Platteville Richland Campus
5. Director Student Services: 608.355.5260
6. Assistant Dean of Students: 608.342.1854
7. Community Manager-The Villas: 608.448.41991. City of Richland Center Police Department 608.647.21032. Richland County Sheriff’s Office 608.647.21063. Campus Dean: 608.800.68634. Campus Assistant Dean: 608.800.68485. Director Student Services: 608.800.68096. Assistant Dean of Students: 608.342.15847. Resident Director of Campus View: 608.647.6709
5. The ASFR contains a description of procedures for students and others to report criminal acts or other emergencies occurring on campus, including a list of the titles of each person or organization to whom students and employees should report information concerning a crime or emergency.
6. The ASFR contains information for students and employees on what to do in the case of an incident of sexual assault, domestic violence, dating violence, or stalking, how to report such incidents of interpersonal violence, and the confidential and non-confidential resources provided by the University to respond to these incidents and assist those involved.
The supporting records used in compiling the ASFR shall be retained for a period of seven (7) years from the creation date per the University of Wisconsin System Police and Parking Services General Records Schedule. Records to be kept include, but are not limited to, copies of crime reports; the daily crime and daily fire logs; records for arrests and referrals for disciplinary action; timely warning and emergency notification emails; documentation, such as letters to and from local police having to do with Clery Act compliance; letters to and from Campus Security Authorities; correspondence with the Department of Education regarding Clery Act compliance; and copies of notices to students and employees about the availability of the ASFR.
K. REPORTING CRIMES ON A VOLUNTARY, CONFIDENTIAL BASIS
1. UW-Platteville does not provide voluntary, confidential crime reporting for the purposes of including crime statistic disclosures in the ASFR. As a matter of policy, UW-Platteville directs people to report a Clery crime to the UWPPD (main campus), local law enforcement (branch campuses) the Dean of Students Office, and branch campus: Campus Dean, Campus Assistant Dean, Director Student Services, Resident Director of Campus View (Richland), and Community Manager of The Villas of Baraboo (Baraboo Sauk County) for the purpose of including a statistic in UW-Platteville’s ASFR; though people may report crimes to any Campus Security Authority. However, UW-Platteville may be obligated to investigate when there is a report of sexual assault, domestic violence, dating violence and/or stalking.2. An online report form is used to collect statistical information for inclusion in the Annual Security Report and Annual Fire Safety Report and for Title IX related incidents. Though most often used by Campus Security Authorities, anyone may report a crime through this publicly available form. For possible follow-up and record keeping purposes, the form requires the name of the submitter. The reporting form is found online at:
L. SECURITY OF AND ACCESS TO CAMPUS FACILITIES3. The report must include sufficient information as to the location and type of incident for inclusion in the ASFR. If the crime did not occur on Clery Act designated geography, or it cannot be determined from the report whether the incident(s) occurred on Clery Act designated geography, it will not be included in the ASFR, as per federal regulations.4. For more information on Clery Act geography, please visit the Department of Education’s website at http://www2.ed.gov/admins/lead/safety/campus.html.5. The UW-Platteville Police Department, the Title IX Coordinator and/or the Dean of Students Office review all submissions made through the report form. Please see the chapter in this ASFR entitled Sexual Assault, Domestic Violence, Dating Violence and Stalking for more information regarding resources on and off campus where help can be received confidentially.
1. Physical security is a critical part of the safety at UW-Platteville. University Police, Residence Life, Risk Management, and Facilities Management are key partners in the maintenance of the security effort. University representatives from these offices meet regularly to ensure prompt repair of safety-related maintenance issues like door locks, lighting, surveillance systems, etc. Facilities Management reviews all repair orders submitted. Those with safety implications are prioritized for immediate review and repair as quickly as possible.
i. UW-Platteville main campus residence halls are secured by exterior card access twenty-four hours a day, seven days a week.
ii. The Richland “Campus View” residence halls are secured twenty-four hours, seven days a week, by lock and key.
iii. The Baraboo Sauk County campus “The Villas” residence hall is secured by lock and key. The facility is always locked, unless there is an attendant working the desk, at which time the front door remains unlocked.
N. SEX OFFENDER REGISTRATION LAWUW- Platteville offers many programs designed to inform students and employees about campus security procedures and practices. A common theme of all awareness and crime prevention programs is to encourage students and employees to be responsible for their own safety and for the safety of others on campus. Crime prevention programs on personal safety and security are sponsored by various campus organizations throughout the year. The programs include general crime prevention and security awareness programs, such as safety education forums, programs, and discussions about topics such as alcohol abuse, domestic violence, dating violence, stalking, self-defense, fire safety, emergency response and evacuation procedures, sexual assault prevention, bystander intervention, risk reduction, and theft prevention. These programs are held throughout the year and can be requested by contacting the University Police Department and/or the Dean of Students Office. The ASFR for each campus will specifically list the programs offered and the number of presentations conducted by each department.
The State of Wisconsin, through its Department of Corrections, maintains an electronic directory of individuals registered as sex offenders in Wisconsin. That directory can be found online and can be accessed by the public. The ASFR will contain the current link to that website.
1. UW-Platteville’s policy can be found here:
2. Preservation of Evidence Tips can be found here:
3. Student & Employee Disciplinary Procedures can be found here:
4. Obtaining a restraining order in Wisconsin can be found here:
5. How to file a report of sexual violence or sexual harassment can be found here:
1. UW-Platteville Main Campus: All UWPPD police officers are state-certified law enforcement officers through the Wisconsin Training and Standards Board. Additionally, all UWPPD police officers are deputized by the Grant County Sheriff’s Office. UWPPD has authority to enforce all the laws of the state of Wisconsin and County ordinances. While the primary focus is on safety and security of the UW-Platteville main campus, UWPPD officers also have mutual aid relationships which extends their authority beyond the campus boundaries. Mutual aid agreements, set forth by the State of Wisconsin, are in place and UWPPD assists both the Grant County Sheriff’s Office and the City of Platteville Police Department. UW-Platteville also has a signed Memorandum of Understanding with the City of Platteville Police Department for the sharing of crime data, emergency notifications and timely warning information, and providing resources to victims of Sexual Violence, Domestic Violence, Dating Violence, and Stalking.2. UW-Platteville Baraboo Sauk Campus: This campus does not have a university police department or a security department. The Baraboo Police Department, along with the Sauk County Sheriff’s Office, have jurisdiction for the campus property. UW-Platteville also has a signed Memorandum of Understanding with the City of Platteville Police Department for the sharing of crime data, emergency notifications and timely warning information, and providing resources to victims of Sexual Violence, Domestic Violence, Dating Violence, and Stalking.3. UW-Platteville Richland: This campus does not have a university police department nor a security department. The Richland Center Police Department, along with the Richland County Sheriff’s Office, have jurisdiction for the campus property. UW-Platteville also has a signed Memorandum of Understanding with the City of Richland Center Police Department for the sharing of crime data, emergency notifications and timely warning information, and providing resources to victims of Sexual Violence, Domestic Violence, Dating Violence, and Stalking.
- Chief of Police and/or designee
- Dean of Students or designee
- Title IX Coordinator
- Director of Residence Life or designee
|Primary Contact - Clery Coordinator||Sergeant Jason Williamsfirstname.lastname@example.org|
Missing Student Notification Policies:
A PDF of this policy can be found here.UW-Platteville: https://kb.uwplatt.edu/adminservices/93405UW-Platteville Baraboo Sauk County: https://kb.uwplatt.edu/adminservices/93408UW-Platteville Richland: https://kb.uwplatt.edu/adminservices/93409