Zoom - Meeting Password Requirements
This document explains the impact of requiring a password on a Zoom meeting
4/17/20 - Coming soon: In response to recent security events (i.e. crashers), going forward all meetings created using a licensed Zoom account from the UW-Platteville domain will be required to have a meeting password. This change will happen at the domain level and will affect all uwplatt.edu accounts. It will not be reversible by the meeting organizer. Date of deployment will be announced soon.
What does the password requirement do?
Every newly created meeting will have a random numeric password by default. This password will be embedded into the meeting link , so participants can click on the link and automatically enter the meeting like as usual. Meetings that were been created prior to this change will not require a password nor can a password be added to an existing meeting. If you want to secure your meetings with a password, you will need to cancel and reschedule your meetings.
This will not effect the sharing of your recordings like the previous issue announced on April 14, 2020. That setting was changed by Zoom without warning and has been rolled back for UW-Platteville accounts.
Who does this password requirement affect?
All organizers and participants will be affected because every meeting will require a password. Participants should not notice a change because the password that is created is embedded into the link that is shared out.
- Participants joining a meeting through a link will see no change. They will still be able to click on the link and join the meeting as they are now. Whether they received the link through an email, calendar invite, or are clicking on a link provided through the Canvas Zoom Integration, they will be put directly into the meeting.
- Participants joining meetings via entering the 9-11 digit number into the “Join” field will need the password to enter after they entered the meeting ID number. The password is found in the meeting invitation.
- Participants calling in on telephone line will need the password so that they can dial it in after they enter the meeting ID number. The password is found in the meeting invitation.
- Participants using the "One-tap mobile" option will still be able to use that as an option as the password is included in the dialing string.
What does this requirement prevent and not prevent?
The password requirement prevents hackers using “Meeting ID” guessing software from entering into your meeting. While they can guess the Meeting ID with brute force techniques, they would be prevented from joining because they also need the password. The most used tool to discover Meeting IDs does not discover meetings that have passwords attached. This adds a layer of security to your meeting by preventing those that are hacking from getting in.
This does not prevent people who have access to the link from
joining your meeting. Whether you have given them the link, or
someone you invited shared the link with someone who was not originally invited,
anyone with the link they can join the meeting.
- Provide the meeting link and invitation ONLY to people who are supposed to be in your meeting.
- Ask your participants not to share the link with unauthorized people.
- Avoid publishing your meeting link where anyone can find it, like a website or public Facebook page.
- Send invites via Canvas, direct email, or through an Outlook calendar invite.
If you have questions, please contact the ITS Help Desk at 608.342.1400 or firstname.lastname@example.org. You may also visit the Help Desk on the first floor of the Karrmann Library.