Dashboard - Profile Editing

A guide to using the Dashboard Profile System. All faculty and staff can have a personal profile on WWW. Their profile is maintained and edited in the Dashboard Profile Page. Changes made in the Dashboard Profile can be pushed to the WWW profile.

Profile Editing

Profile Editing

Overview Video

Trying to locate where to edit your profile?

Your profile can be edited in the Dashboard. There are two options: a direct link, or from the Dashboard home.

Option 1: Direct Link

Go directly to https://dashboard.uwplatt.edu/admin/profile/edit.

Option 2: From the Dashboard home

Go to https://dashboard.uwplatt.edu.
Click the avatar in the top right corner of the page. Then click Profile.

Personal Information

You can edit your prefix and suffix for your name. Your legal name, preferred name, email and username are displayed in this section but are not editable here. To update your name, you will need to have it be changed in PASS for students or HRS for Faculty and Staff.

Note: This section auto saves changes.
Note: The University holds the right to remove any personal web sites that it chooses not to associate with.

Contact Information

The contact information is updated nightly from PASS and HRS. If you have a primary phone number or address listed in PASS or HRS that is automatically be pulled into your profile. If none is listed, please either update them in PASS for students or HRS for Faculty and Staff. You can create and manage additional contact information here.

Note: Modifying contact information here will not be pushed back to PASS or HRS.

Phone Number

To create or edit a phone number either click the Add button to create a new phone number or click the Edit button next to the phone number you would like to edit.
A form shows allowing you to enter the required information.
Then click Save or Cancel to finish.
To delete you will have to click Edit first then click Delete.
To reorder the phone numbers you can dragging them around by the handle bars on the left side.

Note: Portal Search only shows your primary phone number which is the first phone number in the list.
Note: If you delete a phone number that is being pulled from PASS or HRS it will be recreated during the next sync.

Address

To create or edit an address either click the Add button to create a new address or click the Edit button next to the address you would like to edit.
A form shows allowing you to enter the required information.
Then click Save or Cancel to finish.
To delete you will have to click Edit first then click Delete.
To reorder the addresses you can dragging them around by the handle bars on the left side.

Note: Portal Search only shows your primary address which is the first address in the list.
Note: If you delete the address that is being pulled from PASS or HRS it will be recreated during the next sync.

University Appointments

To create or edit a university appointment either click the Add button to create a new appointment or click the Edit button next to the appointment you would like to edit.
A form shows allowing you to enter the required information. This is where you can set your working title and office location for your profile. There is an option to include or exclude the appointment from being displayed on your WWW profile.
Then click Save or Cancel to finish.
To delete you will have to click Edit first then click Delete.

Note: If you delete the appointment (i.e. your department) that you are listed under in HRS that appointment will be recreated during the next sync.
Note: This feature is accessible only to faculty and staff by default. A request can be made to grant access if needed.

Additional Profile Fields

To create or edit an additional profile field either click the Add button to create a new additional profile field or click the Edit button next to the additional profile field you would like to edit.
A form shows allowing you to enter the required information.
Then click Save or Cancel to finish.
To delete you will have to click Edit first then click Delete.

Note: When you delete a response, it is permanently removed from your profile. You will have to re-create it.
Note: Only fields with visible checked will show on your profile.
Note: If there is a field you would like to have added please send a request in the Web Development's Request form. Located in the contextual menu in the top right corner of the Dashboard labeled Request Form. Please set the Type of Request to "Web Request for Change...". Marketing and Web will review the request.
Note: This feature is accessible only to faculty and staff by default. A request can be made to grant access if needed.

Skills and Expertise

To create or edit a skill or expertise either click the Add button to create a new skill or expertise or click the Edit button next to the skill or expertise you would like to edit.
A form shows allowing you to enter the required information.
Then click Save or Cancel to finish.
To delete you will have to click Edit first then click Delete.

Note: When you delete a response, it is permanently removed from your profile. You will have to re-create it.
Note: Only fields with visible checked will show on your profile.
Note: Skills and Expertise are displayed in alpha order.
Note: This feature is accessible only to faculty and staff by default. A request can be made to grant access if needed.

Profile Public Status

Click Set Public to create you profile public on WWW
(Optional) Click Remove Public Access to remove your profile from WWW

Note: Changes to your profile happen immediately
Note: Any item that has a green checkbox next to "Visible" will show on you profile
Note: To easily Review what shows on your Profile click on the green "Review" button at the top of the page. Jump down to Review instructions

Profile Photo

To upload a profile photo click the Upload button under the current profile photo.
Click Browser and select your profile photo
(Optional) Position the photo by dragging it around and scrolling up and down with the mouse will zoom in and out.
Click Save

Note: To delete you can click the red Delete button.
Technical Note: The system renames the profile photo on upload to a unique random URL.

Website

Click Add to show the form
Enter in the URL
Click Save

Note: To delete you will have to click Edit first then click Delete.
Note: This feature is accessible only to faculty and staff by default. A request can be made to grant access if needed.

Office 365 Calendar URL

Click Add to show the form
(In Outlook) Copy the public URL for your publicly shared Outlook calendar.
Paste URL in the input box.
Click Save

Note: To delete you will have to click Edit first then click Delete.
Note: To publish you Outlook Calendar to the web follow this Microsoft doc and jump to "Publish your Calendar" section.

Upload Resume or Vita

Click Add to show the form
Click the Browse button and select the resume or vita from your computer that you would like to upload.
Click Save

Note: To delete you will have to click Edit first then click Delete.
Note: You can preview the uploaded Resume or Vita by clicking Edit again.
Note: If you have a resume or vita already uploaded, you can just upload an updated version. The system it will automatically delete the existing resume or vita.
Note for Faculty: Faculty 180 allows you to export your vita to a PDF that you can upload here. For direction on exporting please start watching at minute 15:45 to 18:11
Note: This feature is accessible only to faculty and staff by default. A request can be made to grant access if needed.
Technical Note: The system renames the resume or vita on upload to a unique random URL.

Campuses and Colleges

The campuses and colleges section allows you to indicate what campuses or colleges you belong to.

Check all that apply

Note: This feature is accessible only to faculty and staff by default. A request can be made to grant access if needed.

Review

Click Review
Step though the several steps of the review process.
Clicking on the checkboxes will toggle the visibility settings for most items shown.
You will be presented with the actual preview of your profile at the end of the review process.

Email Signature Generator

The Email Signature was added to give a starting place to create an email signature and easily get official logos for the campus you work at.

What else uses the Profile System

The ECM System uses the basic profile data like name, email, phone number, address, department so you don't have to enter that information every time you fill out an ECM Form. If you are missing a phone number or address the ECM System will push you over to your profile to enter the needed information.

Look for the red indicator message in the Contact Info section and added the missing information.
Then click the blue Proceed to Form button on the top right of the profile page.

If you have questions, please contact the ITS Help Desk at 608.342.1400 or helpdesk@uwplatt.edu. You may also visit the Help Desk on the first floor of the Karrmann Library.