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PASS CX - Viewing the "What-If" Academic Advisement Report (What-If AAR) via View Advisees - HTML Version
Instructions for viewing or generated a What-If Academic Advisement Report for an Advisee in HCX - HTML version
1. Log into PASS CX.
2. In your PASS Homepage, click on the Campus Experience Dashboard Tile on the Homepage.
3. In PASS CX, select View Advisees.
4. To the right of the advisee, click Act As User.
5. Read and agree to FERPA terms, if applicable, and click Continue.
6. Click on the Academics menu to expand it.
7. In the Academics menu, select What-If.
8. Read the What-If Information at the top of the page.
IMPORTANT: If Degree Program Changes are processed on the advisee's current AAR, they may not be reflected on the What-If.
9. Click Create Report.
9. Click Create Report.
10. Read the What-If Information at the top of the page.
11. The advisee's current program information will be pulled into the page as a starting point. Follow the steps below to run different scenarios:
Catalog Year Change Scenario
a. Current students may try moving up Fall catalog years from their admit term, but you may not choose a catalog prior to the admit term.b. Update all terms, including the term in the Career Scenario area and the terms in the Program Scenario area. Students may not be in more than one catalog at the same time.
Program Change Scenario
a. Working left to right, update the Program (College), if applicable, the Plan (Major and/or Minor), and choose a Sub-Plan (Emphasis, Majors only), if applicable.
b. To remove a program row, click on the trash can to the right. At least one program row is required.
Program Addition Scenario
a. Click Add Scenario. Working left to right, add the Program (College), the Plan (Major and/or Minor), and choose a Sub-Plan (Emphasis, Majors only), if applicable.b. Up to three rows may be added. You may remove a row by clicking the trash can to the right. At least one program row is required.
Course Scenario (Optional)
a. Choose a Subject and a Catalog Number to run a course scenario.
b. Click Add Course. If there's more than one offering, for example, offered at more than one campus, choose the appropriate campus and click Add To What-If.c. The term will default to the next future term. You may choose another future term.d. Choose the grade you anticipate to earn.e. You may remove the course scenario by clicking on the trash can to the right.f. You may add additional courses.
a. You may also choose to update a combination of the above.
12. After the scenario(s) are set up, click Submit Report.
13. This view is the HTML Version of the What-If AAR.
14. Similar to the regular AAR, requirements are grouped together. They are called Academic Requirement Groups. Academic Requirement Groups will be marked with NOT SATISFIED or SATISFIED.
CAUTION: SATISFIED includes courses that you entered as a Course Scenario and also courses in progress, so if the student never enrolls in the What-If course, or if drop or fail an in progress course, a Requirement Group may no longer be fulfilled.
a. To see how all of the satisfied Requirement Groups were projected to be fulfilled with a course scenario the student entered, click on View PDF. Although a requirement group will be fulfilled by a What-If course, it doesn't indicate the course is a What-If course as clearly as the PDF, which will display what if courses with the course type "WH".
b. In this example, the Group is not satisfied, because Requirements within the Group are not satisfied. Each Requirement Group may contain one or more Requirement. In this case, the Requirement Group, has three Requirements, one of which is satisfied, and two are not.
c. If there is an arrow by a Group or Requirement, you may continue to drill down for additional details.
CAUTION: This is an example of an In progress course fulfilling a requirement. If you drop this course, the requirement will again become NOT SATISFIED. What If courses can also satisfy requirements. There is no way to tell on the html version that the course is a What If course. It is recommended to instead run the PDF version of the What If AAR to look for What If courses. See the links below to see how to run the PDF What if.
Use the bread crumbs at the top of the page to return to previous screens. Click or select the "..." to see additional details.
15. Scroll down the report and see the Requirement Groups that are not yet satisfied. The report will provide details on how to fulfill the Requirements and/or Requirement Group. Requirements are made of Requirement lines. The symbol at the requirement line for not satisfied, is slightly different.
16. Click View Courses to see what courses are either fulfilling the requirement or may fulfill it. If there are available section of a course a View Sections button will appear. Click on it to see the available sections.
17. The goal is to have all University Requirements, General Education, Major/Minor/Emphasis groups marked as SATISFIED by courses that have been completed. Be sure to not be including courses that are either planned, course scenarios, or courses that are still in progress.
If you have any questions about the What-If AAR, contact the Registrar's Office at email@example.com or 608-342-1321.