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Office 365 - Outlook 2016 - Creating a signature

You can create personalized signatures for your e-mail messages. Your signature can automatically be added to outgoing messages, or you can manually add the signature to only the messages that you choose.

1. On the Home tab, click New E-mail.
New Email

2. Click the Message tab. In the Include group, click Signature, and then click Signatures in the drop-down menu.

3. On the Email Signature tab, click New.
New Signature

4. Type a name for the signature, and then click OK.
Name Signature

5. In the Edit signature box, type the text that you want to include in the signature. To format the text, select the text, and then use the style and formatting buttons to select the options that you want.

6. To set your signature to appear automatically in messages, select it from the drop-down menu(s) under Choose default signature. You may opt to have your signature appear on New Messages or Replies/forwards or both.  If you want to add your signature manually, set the drop-down menus to (none).

7. To finish creating the signature, click OK.
Edit signature and finish
8. To attach a signature manually to a message, click the Signature icon in the Home ribbon and select the desired signature.

If you have questions, please contact the ITS Help Desk at 608.342.1400 or  You may also visit the Help Desk on the first floor of the Karrmann Library.

Keywords:desktop client signature o365 create   Doc ID:44277
Owner:Deb M.Group:UW Platteville
Created:2014-10-20 14:00 CSTUpdated:2018-03-05 09:34 CST
Sites:UW Platteville
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