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Office 365 - Creating a new file in OneDrive

Instructions for creating a new file in OneDrive, the storage component of Office 365

Creating a New File

Login into your account through the email landing page at and navigate to OneDrive.  Not sure how to get to OneDrive? Check out Office 365 - Accessing OneDrive

1.    Click New to create new file; select the desired application or New Folder.
Create new

2.    You may also choose UPload  to upload an existing document.

3.    Click the default title at the top to rename the file.
Name file

4.    Continue as you would in the full version of Word, Excel, or PowerPoint. Some functionality may not be available in the online version. Changes are saved automatically.

5.    To exit a file, click your name at the top left. You will return to the file list.
Exit file

6.    To exit OneDrive, open the App Launcher and select the desired feature.


  • You can share files in OneDrive with other UW-Platteville account holders only.  If you have a personal OneDrive account, you will not be able to share between the two. 
  • Sharing files allows multiple people to edit the same file simultaneously. For instructions on how to share a file from OneDrive, refer to Office 365 - Sharing a file from OneDrive
  • You can open any online doc in the corresponding application by selecting Open/Edit in Word/Excel/PowerPoint. This allows you full functionality.  However, your changes will not be saved to the online version until you click Save.  Whether you are in the online or the full version, all parties will be notified that someone else is editing the file.

Guidelines for storing documents in OneDrive

OneDrive storage is similar to your campus J-drive (USER) storage in that OneDrive is intended for personal versus department use (SHARED).  However, the share functionality makes OneDrive a handy tool for collaborating with colleagues. 

An important difference between OneDrive and your J-drive storage is that OneDrive is stored in “the cloud” rather than on campus servers.  Microsoft controls back-up, recovery, and security.  For this reason, while OneDrive’s share feature works well for collaborating with colleagues, certain types of information should not be stored there:
  • personally-identifiable information (social security numbers, bank account numbers, etc)
  • information of a confidential or sensitive nature
  • anything considered a source of record (i.e. the only copy of the file)
Read more on Security - Staying Safe in "the Cloud" in the ITS Knowledge Base.

If you have questions, please contact the ITS Help Desk at 608.342.1400 or  You may also visit the Help Desk on the first floor of the Karrmann Library.

See Also:

Keywords:one drive word excel powerpoint make folder   Doc ID:49380
Owner:Deb M.Group:UW Platteville
Created:2015-03-23 10:41 CSTUpdated:2016-04-19 15:47 CST
Sites:UW Platteville
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