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Office 365 - Sharing a file from OneDrive

Instructions for sharing a file or folder from OneDrive, the storage component of Office 365

Sharing a file or folder from OneDrive

You can share files and folders in OneDrive with other UW-Platteville account holders only.  If you have a personal OneDrive account, you will not be able to share between the two. 
Sharing files allows multiple people to edit the same file simultaneously.

1.    There are several ways to initiate a share a file in OneDrive:
a.    While creating or editing a file, select  share
b.    In the Documents list, open the options Menu for an existing file or folder and select Share
 share menu

c.    Open an existing file and select  share from the task bar.
2.    In the Share dialogue box, enter email addresses and select Anyone with the link can view.
Share link
3.    Under "Other settings," select Allow editing if you would like viewers to see and edit the document
4.    Add a message, instructions, etc, if desired.
5.    Sign-in is required by default if "People in University of Wisconsin-Platteville with the link" is selected. Any work-related documentation should require sign-in. For personal documents you wish you make public, select "Anyone with the link," or the other options.
Sign in
6.    Click Apply.


  • Each invitee will receive an email invitation with a direct link to the file. 
  • The shared file is also accessible under Share with me in the recipient’s OneDrive.
  • Recipients must be in Outlook Web App to access shared files.

Guidelines for storing files in OneDrive

If you have questions, please contact the ITS Help Desk at 608.342.1400 or  You may also visit the Help Desk on the first floor of the Karrmann Library.

See Also:

Keywords:folder word excel powerpoint   Doc ID:49381
Owner:Deb M.Group:UW Platteville
Created:2015-03-23 10:45 CSTUpdated:2020-03-15 13:35 CST
Sites:UW Platteville
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