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PASS - Student Groups (Admin)

Setting up Student Groups through Verison 9.0.

NOTE:  At the time we implement version 9.0, you will need to set Student Groups up for each test data base. In addition you will need to define who can view the student groups.

Setting Up Student Groups

To set up a student group, use the Student Group Table component.

The system does not deliver any predefined student groups, so you need to define your own to meet your institution's needs. You can add one or multiple groups. Each group will need a enter a unique four-character letter identifier such as ROCK for Rock County students, MNUG for Minnesota Undergraduate students, or VETS for Veteran’s spouse.

Pages Used to Set Up Student Groups

Student groups enable you to define groups of similar students at a high level, such as athletes, incoming freshman, veterans and so on. Creating groups of students enables you to track and, monitor use the students within a group for campus-wide processing (billing, academic advising, and financial aid awarding).

 Page Name
 Navigation  Usage
 Student Group Table
 Set Up SACR, Common
Definitions, Student Group Table
 Setup a new student group or view
an existing student group definition.

Sample Student Group Table
Student Group Table

Effective Date -- It is recommended that you set the effective date to 01/01/1900. 
Status -- Set the field to Active.
Description – Enter a description of the service student group 
Short Description – Enter a short description of the student group.
Pages Used to Set Up Student Group Security

 Page Name
 Navigation  Usage
Student Group Security
Set Up SACR, Security, Secure
Student Administration, User ID, Student Group Security
Set up the user ID security access for
student groups.  Modify a user's ID's student group security access.

Student Group Security

Student Group code – Enter the student group to which the ID should have access.
Inquiry Indicator – Mark this check box to allow the user to view the student group.
Update Indicator -- Mark this check box to allow the user to view and modify this student group. The system automatically marks the Inquiry check box when you mark the Update check box.
Adding or Editing Student Groups
 Page Name
 Navigation  Usage
 Student Groups
  •  Records and Enrollment, Career and Program Information, Student Groups
  • Student Recruiting, Maintain Prospect, Academic Information, Student Groups
  • Student Admission, Application Entry, Academic Information, Student Groups
 Activate, inactivate or delete a student for a student group.

If you have questions, please contact the ITS Help Desk at 608.342.1400 or  You may also visit the Help Desk on the first floor of the Karrmann Library.

Keywords:group set up student 9.0 security navigation   Doc ID:57983
Owner:Maureen V.Group:UW Platteville
Created:2015-11-04 17:07 CDTUpdated:2016-11-06 22:49 CDT
Sites:UW Platteville
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