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Accounts- Account provisioning for employees

Account provisioning and disablement schedule for UW-Platteville employees.

General account provisioning

When Human Resources (HR) marks an employee as no longer employed, the account will remain valid for 60 days after the last day of employment as entered into PASS. This includes email, network storage (J drive, S drive, etc) and all applications they have access to except PASS.

Faculty and staff accounts will be deleted after they have been disabled for 18 months.


An employee's access to PASS ends on their last day of employment as entered in PASS.  Exception: Faculty and advisors maintain their PASS access for 60 days past the last day of employment like their email and network drive access.  

Free Microsoft Office applications

If you have downloaded any of the free Office applications associated with your UW-Platteville Office 365 account, these too will expire with your account. 

Shortened access

Supervisors are responsible for letting ITS know if they want access to other systems turned off earlier than 60 days.  
If we have an immediate termination (someone walked off campus), we use a manual process.  An ITS staff member modifies the account which overrides the automated process.  In this case we need to know which systems the person has access to and exactly what access is to be turned off.  

If you have questions, please contact the ITS Help Desk at 608.342.1400 or  You may also visit the Help Desk on the first floor of the Karrmann Library.

Keywords:termination end access deactivate close email disable netID free office applications one drive   Doc ID:60323
Owner:Mikayla W.Group:UW Platteville
Created:2016-02-01 09:38 CSTUpdated:2016-02-23 13:38 CST
Sites:UW Platteville
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