Office 365 (Outlook on the web | Outlook 2016 | Outlook 2013) - Accessing a Published/External/Internet Calendar

This document will explain how to access a published/external/internet calendar.

Select your client below:

  •  Accessing a published/external/internet in Outlook on the web:
    • Note: If you've received an invitation to share someone's calendar, you can select the link in the invitation to add their calendar to your calendar view.

      You can also go to your 'Calendar' to add a calendar (an internal person or external calendar) to your view.

      1. Right-click in the navigation pane where you see OTHER CALENDARS.
      2. Select Open calendar.
      3. To add another Office 365 calendar (user or resource), enter the name in "From directory" field. This box works just like the 'To' box on a new email message.

        To add/import an external calendar (such as campus events, holiday, or sporting events), enter the URL in the "Internet calendar" box. Example: if you have received a ShareURL link from another person, you can enter it within the "Internet calendar" box.

        open calendar screen

      4. After you've entered the desired calendar or URL, select Open to add the calendar.
      5. The calendar will be added to your list of calendars.



  •  Accessing a published/external/internet in Outlook 2016 or 2013 for Windows:
    • Once you have an external link or ShareURL:

      1. Start Outlook.
      2. From within 'File' tab/menu, select "Info | Account Settings | Account Settings".
      3. Click on the "Internet Calendars" tab.
      4. Click on the New button.
      5. Enter the link. If you are using ShareURL (e.g. https://calendar.wisc.edu/share/u/abcdefghij123456/dr(-7,30)?ical) link, you are free to choose the date range of your choice, however you must include the "?ical" at the end (so the iCalendar formatted data is the result). Click the Add button.
      6. Enter a label for this share within the "Folder Name:" field and click OK button.
      7. Click Close button to close the "Account Settings" window.
      8. To view this data, go to your calendar view and place a check mark within the box next to this share name you created under the "Other Calendars" section.

      Outlook will reload this link/subscription each time you restart Outlook. These subscriptions are "read-only". If you edit any item in Outlook, those changes will NOT be reflected/saved.

      "Your mileage may vary" with the ability of 3rd party applications to be able to parse the iCalendar data properly.



  •  Accessing a published/external/internet in Outlook 2016 for Mac:
    • Currently, Outlook 2016 for Mac (and 2011) does not have the ability to subscribe to an external calendar. Microsoft is aware of this issue and we hope that they provide this feature in a future update to the application.

      But, there is a work around. You can use Outlook on the web to subscribe to an external calendar. Once subscribed via Outlook on the web, the next time you start Outlook 2016 for Mac/2011, the subscribed calendar will appear within your calendar view.

      Use the above instructions for Outlook on the web to subscribe to an external calendar.




Keywords:publish calendar internet calendar office 365 o365 microsoft office365 o365 share calendar public permission outlook publish owa outlook 2016 2013 windows mac outlook web app outlook on the web sharing publishing public url shareurl office o365 microsoft shares sharing access rights read write editor delegate full mailbox free busy folders calendars emails owner netid users mailboxes service accounts linking send as on behalf of external internet publish access owner none contributor reviewer non-editing author publishing editor editor publishing author author custom availability only limited details full details editor delegate   Doc ID:63474
Owner:Ara M.Group:Office 365
Created:2016-05-18 08:48 CSTUpdated:2016-11-16 12:55 CST
Sites:DoIT Help Desk, DoIT Tech Store, Office 365, ShareURL, UW Platteville
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