Video - Reserving the U-Record Studio

The U-Record Studio in Karrmann 103 must be reserved through your Office 365 account. You may use either the Outlook Web App (OWA) or Outlook desktop client, both instructions are listed here.

NOTE FALL 2021: The U-Record Studio in Karrmann Library is currently unavailable due to HVAC work in the building. The project is scheduled to conclude in February 2022.


Using Outlook desktop client

1. Within Outlook, create a calendar event by selecting New Appointment/New Meeting and then Scheduling Assistant.  Make sure to select your desired start and end time.

screenshot of the "new appointment" button in Office 365 calendar
screenshot of "scheduling assistant" tab in Outlook calendar

Option A

2. Click Add Rooms. A list of available rooms will appear in alphabetical order.
RESERVE-add-room
3. Type "u-record" and click Go. If the U-Record Studio appears in the list, double click it so that it appears at the bottom, and click OK
NOTE: If the U-Record Studio does not appear in the list, it is not available to reserve.  You will need to pick an alternate time.  If you inadvertently book the studio when it is not available, you will get an auto-reply stating your reservation is declined.
RESERVE-add-room-search
4. Select the Meeting tab at the top (next to Scheduling Assistant). Continue with step #5 below under Option B.

Option B

2. In Scheduling Assistant, in the left panel under Resource, select "Add resource".
3. Type "u-record" and select from the menu.
RESERVE-type-resource
NOTE: If the U-Record Studio does not appear in the list, it is not available to reserve.  You will need to pick an alternate time.  If you inadvertently book the studio when it is not available, you will get an auto-reply stating your reservation is declined.
4. Select the Meeting tab at the top (next to Scheduling Assistant).
5. Enter your first and last name as Title.
6. Click Send. You will receive an email confirmation that the reservation has been accepted.

 

Using Outlook Web App (OWA)

To use Outlook web app, go to the Pioneer Portal at https://portal.uwplatt.edu and select Email to log into your Office 365 account.
1. Within Outlook calendadr, create a calendar event by selecting New event. Select your desired start and end time for the reservation.
RESERVE-OWA-new-event
2. Select the Scheduling Assistant tab
RESERVE-OWA-sched-asst

3. Select Add a room.
RESERVE-OWA-add-room
4.Open Room Finder and scroll to U Record Studio.  Double-click to select it.
RESERVE-OWA-room-finder
NOTE: If the U-Record Studio does not appear in the list, it is not available to reserve.  You will need to pick an alternate time.  If you inadvertently book the studio when it is not available, you will get an auto-reply stating your reservation is declined.

5. Enter your first and last name in the "Add a title" field.
6. Click Send. You will receive an email confirmation that the reservation has been accepted.
RESERVE-OWA-name-send

 

Specific instructions for creating a meeting in OWA and Outlook are included in See Also below as are other useful studio resources.


If you have questions, please contact the ITS Help Desk at 608.342.1400 or helpdesk@uwplatt.edu.  You may also visit the Help Desk on the first floor of the Karrmann Library.

See Also:




Keywords:office 365 calendar outlook u record karrmann 103 you   Doc ID:68114
Owner:Deb M.Group:UW Platteville
Created:2016-10-28 08:56 CSTUpdated:2021-11-04 14:18 CST
Sites:UW Platteville
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