PASS - Student Groups (Admin) (9.2)

Setting up Student Groups through Verison 9.2.

Setting Up Student Groups
To set up a student group, use the Student Group Table component.

The system does not deliver any predefined student groups, so you need to define your own to meet your institution's needs. You can add one or multiple groups. Each group will need a enter a unique four-character letter identifier such as ROCK for Rock County students, MNUG for Minnesota Undergraduate students, or VETS for Veteran’s spouse.

Pages Used to Set Up Student Groups

Student groups enable you to define groups of similar students at a high level, such as athletes, incoming freshman, veterans and so on. Creating groups of students enables you to track and, monitor use the students within a group for campus-wide processing (billing, academic advising, and financial aid awarding).
1. Click the Nav Bar Nav Bar on the upper right
2. When the right nav bar expands, click the Navigator Navigator . 

3. Go to Set Up SACR > Product Related > Student Records > Student Standing and Awards > Student Group Table


Sample Student Group Table
Student Group Table

Effective Date -- It is recommended that you set the effective date to 01/01/1900. 
Status -- Set the field to Active.
Description – Enter a description of the service student group 
Short Description – Enter a short description of the student group.

4. In order for a user to see the student group, security must be set up for that user.

Pages Used to Set Up Student Group Security

 Page Name
  Navigation  Usage
Student Group Security
 Set Up SACR, Security, Secure
Student Administration, User ID, Student Group Security
 Set up the user ID security access for
student groups.  Modify a user's ID's student group security access.

Student Group Security

Student Group code – Enter the student group to which the ID should have access.
Inquiry Indicator – Mark this check box to allow the user to view the student group.
Update Indicator -- Mark this check box to allow the user to view and modify this student group. The system automatically marks the Inquiry check box when you mark the Update check box.

5. There are several pages where student groups can be maintained, either at the group or student level.

Adding or Editing Student Groups
 Page Name
  Navigation  Usage
 Student Groups
  • Records and Enrollment, Career and Program Information, Student Groups
  • Student Recruiting, Maintain Prospect, Academic Information, Student Groups
  • Student Admission, Application Entry, Academic Information, Student Groups
  Activate, inactivate or delete a student for a student group.

6. If a student group is to be used in a Course Requisite, it must be defined as a Requisite Student Group
 Page Name
 Navigation Usage
Define Requisite Student Groups
  • Curriculum Management, Enrollment Requirements, Define Requisite Student Groups
 Enter student groups for use in enrollment requisites.

7. If a student group is to be used in Academic Advisement, it must be defined as a valid student group.
 Page Name
 Navigation Usage
Define Valid Student Groups
  • Set Up SACR, Product Related, Academic Advisement, Advising Student Groups
Define Valid Student Groups page for Academic Advisement

If you have questions, please contact the ITS Help Desk at 608.342.1400 or helpdesk@uwplatt.edu.  You may also visit the Help Desk on the first floor of the Karrmann Library.