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Collaborative Integration - ITS Timeline

This document outlines technology events necessary to complete Richland and Baraboo's integration with UW-Platteville. The timeline is up-to-date based on information available at the time of publication and is subject to change.

LAST UPDATE: 03.05.19

This document will be updated with any new information (action items, dates, status changes) at least by the end of day each Tuesday. Additional communications will be sent via email as needed.

TIPS:
Status: blank = not started
Use CTRL-F to find a particular service or task within the spreadsheet

IMPORTANT NOTE
The only hard deadline in this plan is August 22, the last day of summer classes on branch campuses.  Everything between now and then is tentative and subject to change.  Much work is dependent upon the transition of information and access from CITS.  Our planning must be flexible.

If you have questions related to the ITS integration timeline, please contact the ITS Help Desk at 608.342.1400 or helpdesk@uwplatt.edu.


Group Description Estimated start date Target completion date Scheduled BRB Scheduled RLN Status
2018
SIS Migrated Fall 2018 branch student data to PASS 6/1/18 10/20/18     completed
Accounts, Email, O365 Issue usernames and passwords to branch employees 11/1/18 11/30/18     completed
Service Desk, SLAs Supporting Email, WG Access, and Username Distribution 11/1/18 8/31/19     in progress
SIS Migrated Winter/Spring 2019 branch student data to PASS 11/26/18 2/16/19     completed
All Begin information/access transition from Central IT 11/30/18 3/31/19     in progress
January 2019
Classroom Support, Distance Learning Classroom capabilities/capacities/inventory info transfer 1/2/19 7/1/19      
Network Began installing network equipment in preparation for upcoming changes 1/17/19 2/1/19 1/17/19 2/1/19 completed
February 2019
Workstation Management Verify inventory (make, model, count, location) 2/1/19 2/28/19     completed
Network Network fully functional for other teams to migrate to 2/1/19 3/31/19     in progress
Classroom Support, Distance Learning Begin research on distance education, classroom needs, funding 2/7/19 4/30/19     in progress
UW Platteville Events Facilitate Duo enrollment for UW-Platteville employees in HRS, including 10 branch accts  2/12/19 2/12/19     completed
Software Contracts, Licensing Reconcile software Lic. Agreement linked to FTE 2/28/19 3/31/19     in progress
Software Contracts, Licensing Identify dept specific software requirements w/ ITS Liaison; introduce purchasing process 2/28/19 3/31/19     in progress
Workstation Management Gather "Cookbook" Data for Lab Images 2/28/19 3/31/19     in progress
March 2019
Accounts, Email, O365 Confirm plan for ID card software licensing 3/1/19 2/22/19     completed
SIS Migration of Summer 2019 branch student data to PASS 3/1/19 6/8/19      
UW Platteville Events MFA for Single-Sign On 3/8/19 3/8/19      
Accounts, Email, O365 Issue usernames and passwords to branch students before registration opens 3/19/19 4/5/19 3/19/19 3/20/19 planning
UW Platteville Events Office 365 MFA enabled for all staff 3/25/19 3/25/19 3/25/19 3/25/19  
UW Platteville Events Spring Break, Platteville 3/16/19 3/24/19      
UW Richland Events Spring Break, Colleges 3/25/19 3/29/19 3/25-29/19 3/25-29/19  
Telephones VoIP Training TBD TBD      
UW Platteville Events Advising for Platteville, Richland, & Baraboo students begins TBD TBD      
April 2019
Telephones Determine emergency, voicemail integration 4/1/19 5/31/19      
UW Platteville Events Platteville on-campus, Richland & Baraboo students enroll in Fall 2019 classes 4/8/19 4/26/19      
Accounts, Email, O365 Migrate staff UWC email to UWPlatt (students account migration not in scope) 4/15/19 5/31/19      
Printing Test printer, build print environment 4/15/19 5/31/19     planning
Workstation Management Testing (on site), imaging, deployment, general mgt TBD 5/31/19     planning
Service Desk, SLAs Visit campuses for Q/A sessions TBD 5/15/19     planning
Service Desk, SLAs Visit campuses re: email migration, phone, etc TBD 5/31/19     planning
May 2019
UW Richland Events Awards Night/ Graduation 5/9/19 5/9/19   5/9/19  
UW Platteville Events Platteville on-campus & distance exam week, Spring 2019, 5/13/19 - 5/18/19 5/13/19 5/18/19      
UW Richland Events Concerts in Coppertop, 5/13/19 - 5/14/19 5/13/19 5/14/19   5/13-14/19  
UW Baraboo Events Graduation 5/13/19 5/13/19 5/13/19    
UW Richland Events Last day of Spring 19 classes 5/15/19 5/15/19   5/15/19  
UW Richland Events Finals, 5/16/19 - 5/20/19 5/16/19 5/20/19   5/16-20/19  
UW Richland Events Awards Night Setup CopperTop 5/18/19 5/18/19   5/18/19  
Classroom Support, Distance Learning OTT 203 upgrades begin 5/20/19 9/1/19     planning
UW Platteville Events Platteville on-campus and distance classes start, Summer 2019 5/21/19 5/21/19      
UW Platteville Events Platteville on-campus grades posted, Summer 2019 5/27/19 5/27/19      
UW Baraboo Events August Derlath Young Writers forum 5/28/19 5/28/19 5/28/19    
UW Richland Events Faculty college (All campus) 5/28/19 5/28/19   5/28/19  
UW Richland Events Summer 19 begins 5/30/19 5/30/19   5/30/19  
Printing Move printers to UWPlatt domain 5/31/19 8/31/19      
Workstation Management Deploy images; phased deployment 5/31/19 7/31/19     planning
Workstation Management Import workstations into AD/SCCM-image in place-replace; coordinate with Hardware 5/31/19 7/31/19     planning
Accounts, Email, O365 Create generic accounts for cont ed/events/campus guests TBD 7/31/19      
Telephones Determine VoIP inventory needs TBD TBD      
UW Richland Events Continuing Ed class schedule TBD TBD     pending
Accounts, Email, O365 Migrate OneDrive/SharePoint data  TBD TBD      
June 2019
Accounts, Email, O365 Recard branches (RLN and BRB will get Platteville IDs) 6/1/19 6/30/19      
Accounts, Email, O365 UW Colleges - CBORD refunds; 6/30/19? 8/23/19? TBD TBD      
UW Baraboo Events Baraboo NSR          
UW Platteville Events Platteville on-campus NSR 6/10/19 6/21/19      
UW Richland Events Summer session 1 ends (3 wk classes)   6/19/19      
UW Richland Events STEM Camp 6/17/19 6/21/19      
UW Richland Events Continuing Ed class - schedule pending          
UW Richland Events Richland NSR          
July 2019
Classroom Support, Distance Learning DE classroom maintenance funds/contracts are transferred TBD 7/1/19      
Telephones Migrate phones from UWC to UWPlatt environment TBD TBD      
UW Baraboo Events College for Kids 7/8/19 7/12/19      
UW Platteville Events Platteville on-campus NSR 7/8/19 7/12/19      
UW Richland Events UWC Summer Session 2 ends (8 wks, 5/30 - 7/28)   7/28/19      
UW Richland Events College for Kids 7/8/19 7/12/19      
UW Richland Events Continuing Ed class - schedule pending          
August 2019
UW Platteville Events ITS student training/last week prior to classes, 8/26-30/19 8/26/19 8/30/19      
UW Richland Events UWC Summer Session 3 ends (8 wks, 6/20-8/15)   8/15/19      
UW Richland Events Summer 19 ends   8/22/19      
UW Richland Events Continuing Ed class - schedule pending          
September 2019
UW Platteville Events ALL CAMPUSES INCL DISTANCE: classes start   9/3/19      
SIS Migration of Summer 2019 Grades and any missed students data to PASS   9/14/19      
             







See Also:




Keywords:Richland Baraboo due status implementation network phones office 365 o365 email printer wifi lab workstation work station computer infrastructure support student employee   Doc ID:89662
Owner:Deb M.Group:UW Platteville
Created:2019-02-12 19:43 CDTUpdated:2019-03-08 12:42 CDT
Sites:UW Platteville
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