Zoom - Advanced Zoom Tips

Instructions for a variety of functions within Zoom.

Changes are coming to UW-Platteville Zoom effective August 18, 2021. For more details see UW-Platteville Zoom Consolidation Changes

Schedule a recurring meeting

Signing into Zoom
Using a Cell Phone as a Microphone
Share a Screen or a Portion of  a Window instead of an application
View participants in a separate window
Write on a document or white board while recording
Zoom Breakout Rooms
Using the Waiting room tool in Zoom for Office hours

Schedule a recurring meeting

This will create a calendar event in your course for each day and time you specify, that your students can click on to join the Zoom meeting.
1. Go to uwplatt.zoom.us and select Schedule a New Meeting. Fill in the necessary information for your meeting.
2. Select Recurring meeting and change the "Recurrence" as needed. 
3. For classes, choose Weekly, then select the days that you normally teach the class (i.e., Monday, Wednesday, and Friday from 9 – 10:00 am). 
4. Under "Meeting Options," select Record the meeting automatically in the cloud. You can always pause it and then start at the beginning of the class. This will create a link in the Recording tab.
 Recording tab

Signing into Zoom

You may need to sign into Zoom if you haven’t already. 

1. Choose Sign in with SSO:
Sign in with SSO

2. Sign in to the uwplatt.zoom.us and click Continue:

3. It will ask if you want to Open Zoom, click Open Zoom:
Open Zoom

Using a Cell Phone as a Microphone

If a participant doesn’t have a microphone or a headset, join with your phone as audio. 

1. Click the Phone Call tab in the "Choose ONE of the audio conference options dialog box:"
Phone Call

2. Follow the prompts, picking any one of the numbers listed on your Zoom dialog box to call in:

Zoom dialog box

Share a Screen or a Portion of  a Window instead of an application

1. If you will be working with several applications during a Zoom meeting, like Canvas and Word and PowerPoint, you can "Share the Screen."

Share the Screen
2. It also works well to "Share a Window" instead of an application, under "Advanced:"
 Share a Window

This adds a green box that you can move to any monitor and resize to fit your screen. This will share whatever is on that screen:
 Green Box

3. You can allow a participant to share their screen too. Then you can request to take control of the mouse to assist.

View participants in a separate window

1. View the participants in separate windows while running the presentation by enabling Side-by-side Mode and Dual Monitors. Go to "Video Settings..."

3. Then go to General and select Dual Monitors:
General and Dual Monitors

Write on a document or white board while recording

To write on a document while recording, the Annotate button works well to write on top of PowerPoint or Word or other files. You can draw shapes or freehand, or write in a text box. The annotations are layered over your document. Viewers can annotate during the meeting.

1. Click Annotate.
2. Select the different tools to type, draw, highlight, or point to your files.

Zoom Breakout Rooms

1. Zoom Breakout rooms can be used to facilitate small group discussions. You can quickly and easily break your class up into groups and then bring the whole class back together when you’re ready. 
 Breakout rooms

2. Create as many rooms as you think you will need. You can populate them by hand by using the "Assign" tool:

More info https://support.zoom.us/hc/en-us/articles/206476313-Managing-Video-Breakout-Rooms

Using the Waiting room tool in Zoom for Office hours 

1. To run your office hours, you can click the Enable Waiting room option. 
Enable Waiting room option

2. This puts the participants in a “waiting room”, so they can’t hear or interact. Click the waiting room to see who is waiting. 
Waiting room

3. You can admit them one at a time to talk to them one-on-one.
one on one

4. You can use the chat tool to tell the people waiting how long of a wait there will be.

chat tool

If you have questions, please contact the ITS Help Desk at 608.342.1400 or helpdesk@uwplatt.edu.  You may also visit the Help Desk on the first floor of the Karrmann Library.